Registration Policies and Procedures

All students must register by the last day to add classes for each semester. Students register on the web by accessing Gibson Online, and selecting the registrar add/drop option. The Schedule of Classes can be found on Gibson Online or on the University Registrar's website Summer and Fall semester course offerings are available in March and Spring semester courses are available in November. The convenience of registration on the web coupled with the delivery of tuition bills via email greatly reduces the time each student must spend on campus dealing with administrative details. Students, however, must know that by registering they assume full financial responsibility for keeping the University informed of any address changes so that bills may be delivered promptly.

Students should also be aware of the requirement to confirm attendance at the beginning of each semester. Notices will be emailed to all enrolled students when the confirmation option becomes available on Gibson Online. In addition, they must consult the academic calendar on the University Registrar’s webpage when adding or dropping courses once the term has begun. Failure to heed the dates set forth in the official calendar could result in academic or financial penalty.

Address Changes

All students should provide the registrar with an up-to-date local address. It is the responsibility of the student to keep the university notified of any change in local or permanent address. Many of the important documents that students need are now sent to them using the addresses they provide. These include: notices from Technology Services, bills (if requested via mail vs. email), and notices concerning academic action. It, therefore, is essential that any change in address be updated using the "Update Addresses and Phones" option fround under Student Services via Gibson Online.



A student who has registered for a semester and plans to withdraw from the university must inform their academic advisor. After appropriate action has been completed with the Academic Advising Center, confirmation of withdrawal will be sent to the student. The official date of the withdrawal must be approved by the associate dean of the college and usually is the date of formal notification. The withdrawal date is important for determining possible refunds. Students who officially have withdrawn from the university cannot reside on campus.


A withdrawal from courses for medical reasons requires an official letter of recommendation from a physician in the Student Health Center and the approval of the Newcomb-Tulane College dean’s office. Students seeking a medical withdrawal must report to their academic adviser and the dean’s office before going to the health service for an evaluation. Medical withdrawal letters issued by the Student Health Center should be delivered to the dean’s office within 48 hours after they are issued. Grades of W are assigned when a student withdraws from one or more courses for medical reasons after the last day to drop without record.

A partial medical withdrawal (from some but not all courses) or incomplete grades in one or more courses may be permitted upon the recommendation of the Student Health Center. Students requesting a partial medical withdrawal must confer with their academic adviser, who will confer with the associate dean, who makes the final decision on this matter. Withdrawals from individual courses for medical reasons after the published deadline for dropping a course will require supporting justification. Partial withdrawals are not given during the last two weeks of classes. The deadline for medical withdrawals from all courses is the last day of classes each term. Requests for retroactive medical withdrawals normally are not approved.

The university may require a medical clearance before a student can continue studies in a semester that begins subsequent to administrative action (leave of absence, voluntary withdrawal, extension of I grades, course-load reduction) that has been taken on behalf of the student for medical reasons.


A student may be required to withdraw from any course or from the university, temporarily or permanently, for any of the following reasons: possibility of danger to the health of the student or to that of other students if enrollment is continued; refusal to obey regulations; violation of the Honor Code or other serious misconduct; unsatisfactory class attendance; or work below the required scholastic standards.


The deadlines for the refund of full, three-quarter, one-half, or one-quarter tuition in any semester are listed in the academic calendar. Refunds are recommended by the Newcomb-Tulane College dean in strict accord with the calendar deadlines and only when withdrawals are official. No refunds will be granted after the one-quarter refund deadline.

The established deadlines are applicable under all conditions for withdrawal. University fees, including the student activity fee, are refundable only through the last day to register or add classes.